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Tracking for RFIs, submittals and change orders, along with field apps that carry on working when a jobsite loses its signal.
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On a typical job, general contractors and subcontractors lose more hours to RFIs and submittals buried in email threads than to nearly any technical issue. Change orders that do not link to the budget in real time turn into margin surprises weeks afterward, and a field app that quits when the jobsite loses signal becomes a liability.
We build project management and ERP tools integrated with Procore or Autodesk Construction Cloud rather than as a disconnected system contractors have to double-enter data into, and we build daily log, photo and RFI capture as offline-first from day one, since intermittent jobsite connectivity is the normal operating condition.
Certified payroll and prevailing wage reporting for public works projects get built to Davis-Bacon Act requirements as configurable rules, and lien notice deadlines get tracked per state, since a missed statutory deadline can cost a subcontractor its right to file a claim regardless of how legitimate the underlying debt is.
The problem
Without a shared system of record, RFI responses and submittal approvals get buried in email threads, and tracking which one is blocking which trade becomes a manual, error-prone task for the project manager.
A change order approved on paper but not reflected in the budget and billing system shows up as a margin surprise at the next pay application, not when the change actually happened.
Basements, remote sites and steel structures routinely block cell signal, so a field app that requires a live connection to log daily work or capture photos simply does not get used.
Federal and many state public works projects require certified payroll reports under Davis-Bacon and prevailing wage rules, and assembling them manually from timesheets each week is slow and error-prone.
A general contractor, subcontractor, architect and owner all need visibility into the same drawings, RFIs and schedule, but each needs a different slice of it, not full access to everything.
Preliminary notice and mechanic's lien filing deadlines differ by state and sometimes by project type, and missing one can eliminate a subcontractor's ability to secure payment regardless of the underlying dispute.
What we build
Custom workflows and reporting built on top of your existing Procore or Autodesk Construction Cloud instance, extending it instead of replacing data contractors already rely on.
Structured RFI and submittal logs with routing, deadlines and status visible to every trade involved, replacing email threads as the system of record.
Change orders tied directly to the project budget and billing, so an approved change updates cost projections immediately instead of at the next pay application cycle.
Daily logs, photo capture and punch lists that work fully offline on-site and sync automatically once a connection is available, so a dead zone never means lost field data.
Certified payroll report generation built to Davis-Bacon and state prevailing wage requirements, pulling from timesheet data instead of a manual weekly spreadsheet rebuild.
Drawing and specification version control integrated with Bluebeam or your BIM platform, so every stakeholder is working from the current set, not last month's markup.
We build RFI and submittal tracking as structured workflows with clear ownership and deadlines, integrated with Procore or Autodesk Construction Cloud where a contractor already has one, so information stops depending on whoever remembers to forward the right email thread. Change orders connect directly to the budget module, so an approval updates cost projections the same day, not at the next billing cycle.
Daily logs, photo capture and punch list entries are stored locally on the device first and synced to the server once connectivity returns, using conflict resolution rules for cases where the same record was edited offline by two people. This is standard practice for us on construction field apps specifically, since basements, parking structures and remote sites reliably drop signal in ways an office-based product team can underestimate.
We generate certified payroll reports directly from timesheet and job classification data, applying the specific prevailing wage rates and reporting format a public works contract requires, so the weekly report is a generated output rather than a rebuilt spreadsheet. State-specific lien notice deadlines get tracked per project and surfaced as alerts well before the statutory cutoff, not discovered after it has passed.
Services
Solutions
Technology
FAQ
Yes. We build against Procore's API to extend workflows it does not cover natively, such as custom reporting or change order approval chains, while keeping RFI, submittal and drawing data in Procore as the system of record.
Yes. Daily logs, photos and punch list entries save locally on the device and sync once a connection returns, with conflict handling for records edited offline by more than one person before sync.
We build the wage classification and reporting format as configuration per project and jurisdiction, since Davis-Bacon federal requirements and state prevailing wage rules differ in both rate schedules and report format.
Yes. We build role-based access so each stakeholder sees the RFIs, drawings and schedule relevant to their scope, without giving full project visibility to every party by default.
A change order workflow connected to budget and billing typically takes six to ten weeks, depending on how many approval steps and how much historical project data needs to migrate from an existing spreadsheet or ERP process.
Insights
Send a short description of the project. A senior engineer reads each request and answers with questions, next steps and an early budget range.